Privacy Policy
Last updated: June 20, 2025
Introduction
Welcome to Connaxis ("Connaxis," "we," "us," or "our"). This Privacy Policy explains how we collect, use, disclose and safeguard your information when you visit our website and use our services. It applies to job candidates, business clients, and website visitors. If you do not agree with this policy, you must stop using our services immediately.
Information We Collect
From Job Candidates
- • Information shared directly when uploading resumes or applying for roles (contact details, career preferences, salary expectations, documents).
- • Information collected during candidate interactions — including chat, email, and recorded interviews — used to improve job matching.
- • Account and authentication data: name, email, and profile information you create with us.
From Business Clients
- • Company details, billing information, and hiring-team contact data.
- • Job descriptions, hiring policies, and assessment configurations you provide.
From Website Visitors
- • When you visit our website, we automatically collect IP address, device type, browser, pages viewed, and referral information.
- • Cookies and similar technologies, as described in our cookie banner.
How We Use Your Information
- • Operate, maintain, and improve the platform.
- • Match candidates to roles and provide AI-assisted analysis.
- • Authenticate users and protect against fraud and abuse.
- • Communicate with you about your account, applications, and product updates.
- • Comply with legal obligations and enforce our terms.
Legal Bases for Processing (EEA / UK)
- • Performance of a contract — to provide the services you request.
- • Legitimate interests — to operate, secure and improve the platform.
- • Consent — for optional features such as marketing communications.
- • Legal obligation — to meet applicable laws and regulations.
Sharing of Information
- • With employers/recruiters when you apply or are invited to an assessment.
- • With service providers under data-processing agreements (hosting, email, analytics, AI inference).
- • When required by law, regulation, or to enforce our rights.
- • In the context of a business transaction (merger, acquisition, restructuring).
AI Processing
- • We use AI to parse resumes, generate assessments, and produce candidate analyses. Inputs may be processed by third-party model providers under contractual data-protection terms.
- • Models do not train on your data without explicit consent. We do not sell personal data.
Data Retention
- • We retain personal data while your account is active and as needed to provide the service.
- • Resumes and application data tied to specific employer accounts follow that employer's retention policy, in line with applicable law.
- • You can request deletion at any time (see "Your Rights").
Security
- • We use encryption in transit (TLS) and at rest for sensitive documents like CVs.
- • Access to personal data is role-based and audited.
- • No system is perfectly secure; report incidents to security@connaxis.com.
Your Rights
- • Access, correct, or delete your personal data.
- • Object to or restrict certain processing.
- • Data portability where applicable.
- • Withdraw consent for optional features at any time.
- • Lodge a complaint with your local data protection authority.
To exercise these rights, email privacy@connaxis.com.
International Transfers
- • Connaxis is a European company; some processors are outside the EEA. Transfers rely on Standard Contractual Clauses or other lawful mechanisms.
Cookies
- • We use strictly necessary cookies plus optional analytics cookies (with consent). You can change cookie preferences any time.
Changes to this Policy
- • We may update this policy. Material changes will be notified by email or in-app before they take effect.
Contact Us
For questions about this Privacy Policy, contact us:
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